Lake Huron Cottage Rentals


  

Terms and Conditions

Carefully read the Terms & Conditions below. You MUST agree or accept these Terms and Conditions BEFORE proceeding to the Application Form. Incomplete Applications will not be processed. 

Terms & Conditions:

1. General:

a) It is agreed and understood that Lake Huron Cottage Rentals (referred to herein as “LHCR”) is a travel agency registered with the Travel Industry Council of Ontario to manage the rental of privately-owned cottage properties in Ontario.

b) LHCR does not own or operate the cottage property referred to in the attached Rental Application (herein referred to as the “Cottage”), which it books on behalf of the Applicant and accordingly, the Applicant’s use of the Cottage is subject to the Cottage Rules of the owner of the Cottage (herein referred to as the “Owner”).

c) It is agreed and understood that the Cottage is owned by the “Owner” and is offered by LHCR as vacation rental accommodation for the Applicant according to the terms and conditions as set out below.

d) It is agreed and understood that upon written acceptance of the Rental Application by LHCR, these Terms and Conditions form a binding contract between the Applicant and LHCR. Receipt of any deposit prior to the Company's written confirmation of the reservation shall not constitute acceptance of any booking.

e) It is agreed and understood that the Owner and/or LHCR shall be allowed access to the Cottage at any reasonable time during any rental period.

2. Privacy Statement:

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a) It is agreed and understood that LHCR will not release, rent, distribute or sell any of the Applicant’s personal information contained in this Rental Application.

b) LHCR agrees that it will use any and all information provided by the Applicant herein solely for review purposes only to ensure that the Owner(s)’ rental criteria are met.

3. Restrictions:

a) The Applicant agrees to abide by the restrictions set out herein and as set out in the Cottage Rules specific to this property.

b) The Applicant agrees that he/she is responsible for the adherence to these restrictions of any and all guests to the Cottage during his/her stay.

4. Payment:

a) Confirmation of bookings shall be provided by LHCR, in writing, upon approval of Rental Application and receipt of all deposit monies, including the security/damage deposit and an administrative charge of $40.00 (plus hst).

b) The balance of the full amount of accommodation charges, shall be due and payable thirty (30) days prior to the first day of the rental period.

c) Should the Rental Application be received by LHCR less than thirty (30) days prior to the first day of the rental period, total payment for the full amount of accommodation charges, including security/damage deposit, is due and payable immediately. Only upon receipt of same, will confirmation of rental be provided.

d) Payment of deposits, administrative charges and accommodation fees, shall be made by travellers' cheques, certified cheque, money order, credit card or bank draft and shall be payable to “TPI (Travel Professionals International)”.  Charges on credit card will show as TPI Travel Winnipeg on your statement,

e) The Renter will be responsible for a $40.00 administrative charge should any cheques be returned 'NSF'.

f) The Renter will be responsible for the payment of a $25.00 (plus hst) penalty charge if the balance owing is not paid in full and received by LHCR thirty (30) days prior to the first day of the rental. This penalty charge shall not be payable if the initial reservation request is received less than thirty (30) days prior to occupancy.

g) All fees and charges include hst, unless otherwise noted, and are to be paid in Canadian funds, unless otherwise specifically noted.

h) In the event all fees are not paid when due, LHCR has the right to cancel the booking and all fees paid to date shall be forfeited.

5. Security/Damage Deposit:

a) A security/damage deposit in the amount of $500.00 is required to be submitted with all Rental Applications.

b) The security/damage deposit is to be made by way of certified cheque, money order, or bank draft.

c) The security/damage deposit will be returned to you within 40 days after the last day of the rental period.

d) Any long distance telephone charges, damage to the buildings, equipment or property, or additional cleaning required caused by the Applicant will be deducted from the deposit, along with a $25.00 administrative charge (plus hst). All other miscellaneous charges and penalties listed in the Cottage Rules will also be deducted from the security/damage deposit paid by the Applicant.

e) The amount of any such deduction will be at the sole discretion of LHCR and the Owner of the cottage.

6. Cancellation:

a) If this Application is not approved by LHCR, then all monies paid to LHCR by the Applicant shall be returned to the Applicant immediately.

b) Any cancellation made by the Applicant must be in writing to LHCR.

c) LHCR will provide a full refund to the Applicant, less a $50.00 cancellation charge (plus hst), if LHCR is able to re-book the accommodation for the entire original reservation period.

d) LHCR will provide a partial refund to the Applicant, less a $50.00 cancellation charge (plus hst), if LHCR is able to re-book a portion of the original reservation period. The amount of this refund shall be proportionate to the amount of the period which has been re-booked.

e) The Applicant will forfeit all monies paid to LHCR, if LHCR is unable to re-book any part of the original reservation period booked by the Applicant.

7. Change in Accommodation:

a) Requests by the Applicant for alternative accommodation and/or dates will be treated as a cancellation of the initial booking, and the terms and conditions outlined above will apply.

b) If LHCR must change a booking after confirmation, LHCR will endeavour to arrange for accommodation of a similar type, location, cost and standard as the original booking at no extra charge to the Applicant.

c) If the alternate accommodation offered by LHCR is unacceptable to the Applicant, then the Applicant will receive a full refund of all monies paid to LHCR.

8. Representation:

a) The information contained in all printed materials and photographs, including the Cottage Inventory List, is believed to be accurate at the time of publication.

b) LHCR reserves the right to make any changes it deems necessary to more accurately reflect the Cottage property.

c) Any additional equipment and appliances, including any boats, TV’s, microwaves, etc. are supplied at the sole discretion of the Owner as an added feature for the Applicant.

d) Should any breakdown or other situation occur whereby these items are not available for the term of the rental period, neither LHCR, nor the Owner take responsibility for fixing the problem, or refunding the Applicant for the lack of use of these elements.

e) Beach conditions can change overnight due to storms, or other natural phenomenon. Neither Lake Huron Cottage Rentals, nor the Owner, take any responsibility for changes in beach conditions due to any natural cause.

f) In the event of a beach closure during the rental period, the Applicant will not be entitled to any refund, either in full or in part.

9. Essential Equipment and Services:

a) LHCR confirms that all essential equipment and services at the Cottage, such as refrigeration, power, running water, plumbing, seasonal heat source, etc., are in good working order.

b) Should the essential services and equipment referred to in paragraph 9.(a) above become unavailable for use due to fire, flood, storm, or other natural disaster or cause, it is agreed and understood that the Applicant shall not be entitled to any refund, either in full or in part.

c) Should there be any equipment failure or damage, or any other emergency during the rental period, the Applicant shall immediately notify the designated contact person as set out in the Cottage Rules specific to this Cottage, or LHCR by phone at 877-582-5669 and report any equipment failure or damage.

d) Should this notification result in any long distance charges, the cost of which shall not be deducted from the security/damage deposit held by LHCR.

10. Occupancy:

a) Any person, regardless of age is considered an occupant of the Cottage.

b) Applicants who allow guests at the Cottage, either daytime or overnight, in excess of the pre-authorized maximum number of occupants will be subject to either immediate eviction without refund, or a $100.00 per unauthorized guest charge, at the sole discretion of LHCR and Owner.

c) Sub-letting of the Cottage is not permitted. Where separate parties will be occupying the Cottage at different time periods, Rental Applications must be completed for each party.

d) Camping, tenting, trailers, or other additional accommodation facilities are not permitted on the Cottage property unless previous written permission has been obtained from LHCR.

11. Check-In / Check-Out and Keys:

a) Check-in time will be 4:00 p.m. on the first day of the rental period.

b) Check-out time will be 10:30 a.m. on the last day of the rental period. Failure to vacate the premises on or before the stipulated check-out time will result in a $50 charge (plus hst) being deducted from the security/damage deposit held by LHCR.

c) The Applicant agrees to return all keys to the lock box, if same has been provided, at the Cottage prior to leaving the premises.

d) If a lock box is not provided at the Cottage, the Applicant agrees to return all keys to LHCR directly, within 72 hours after the last day of the rental period.

e) Failure to return keys as set out above, will result in a $50.00 charge (plus hst) being deducted from the security/damage deposit held by LHCR.

12. Pets/Smoking:

a) Although a Cottage may have a “no pets” or “no smoking” policy, it does not mean that there have not been pets or smoking on/in the premises previously.

b) Neither LHCR, nor the Owner accepts any responsibility for any allergies or other conditions arising at any Cottage whether noted “no pets”, or “no smoking”, or not.

c) Allowing a pet at a “no pet” Cottage will result in an additional fee of $200.00 plus any associated cleaning costs to remove pet odor, hair, fleas, and poop etc.  It will also mean immediate eviction.

d) All authorized pets must have all shots, flea, tick and worm prevention treatments. All pets must be kept on a leash, and shall not be left at the cottage unattended. Dog owners must 'stoop & scoop'. Any damage caused by any pets on the cottage property is the responsibility of the Applicant.

e) Permitting smoking inside a “no smoking” Cottage will result in an additional fee of $200.00.

13. Inventory / Cottage Rules:

a) The Applicant agrees to keep the Cottage, including all furniture, fixtures, chattels, fittings and effects about the Cottage, in the same state of repair and condition as at the commencement of the rental period.

b) The Applicant is expected to leave the Cottage in the same condition that it was, upon their arrival, and is responsible for the cleaning of the Cottage before they leave.

c) The Applicant agrees to read and abide by the Cottage Rules attached to the specific cottage, and to use the inventory and equipment in a safe and responsible manner.

d) Any additional cleaning required, breakage or damage to inventory, equipment or any other part of the Cottage property, above and beyond normal “wear and tear” will result in the forfeiture of all or part of the security/damage deposit held by LHCR.

e) Any miscellaneous charges or penalties listed in the Cottage Rules will be deducted from the security/damage deposit paid by the Applicant. .

f) The amount of any such deduction will be at the sole discretion of LHCR and the Owner of the cottage.

g) Unless specified otherwise, linens and towels are NOT provided.

14. Waiver and Release:

a) The Applicant hereby acknowledges and confirms that the Applicant will occupy the Cottage during the rental period completely at the Applicant’s own risk. Neither LHCR, nor the Owner is in any way responsible for any act or omission, negligence, gross negligence, accident, injury, damage of any kind or any other loss of any kind caused or contributed to by any party during the rental period.

b) The Applicant hereby releases both LHCR and the Owner from any and all claims of any kind that may arise as a result of any act or omission, negligence, gross negligence, accident, injury, damage of any kind or any other loss of any kind caused or contributed to by any party that may occur during the rental period.

c) The Applicant hereby acknowledges and confirms that there may be property that is not owned or leased by the Owner but which the Owner has been granted permission to use, either express or implied, by the lawful owner or lessor and/or lesee, including but not limited to stairs and pathways leading to the beach and docking facilities. The Applicant hereby acknowledges and confirms that the Applicant uses such property completely at the Applicant’s own risk. Neither LHCR, nor the Owner, nor the property’s lawful owner or lessor and/or lessee is any way responsible for any act or omission, negligence, gross negligence, accident, injury, damage of any kind or any other loss of any kind in any way related to the Applicant’s use of such property during the rental period.

d) The Applicant hereby releases LHCR, the Owner and the property’s lawful owner or lessor and/or lessee from any and all claims of any kind that may arise as a result of or that are in any way related to the Applicant’s use of such property during the rental period.

IT IS AGREED UPON AND UNDERSTOOD that this Application, once accepted by LHCR, forms a binding contract upon all parties herein.

I/WE have read and fully understand these Terms and Conditions, and acknowledge having received a copy of same. I/WE also confirm that I/WE have reached the age of majority.


www.lakehuroncottagerentals.com

PO Box 105, 708 Havelock Street, Lucknow Ontario N0G 2H0 Canada
1.877.582.5669  Fax: (519)528-2364  Email: lhcrstaff@hurontel.on.ca
© 2019 Lake Huron Cottage Rentals